Privacy & Data Protection

Privacy & Data Protection

Privacy Policy on Online Recruitment

We are concerned about the confidentiality of the information you transmit to us. The protection of your personal data is essential to us and we would like to inform you through this Privacy Policy of how we collect and process this data. If you agree to the terms and conditions set out in this policy, you consent to us collecting, using and disclosing your personal information for purposes only related to the processing and evaluation of your application, as described below. Therefore, we encourage you to read this Policy carefully and click on the "I accept" button, if you understand and agree to the terms. Your agreement is valid for all your future visits to our site. This online recruitment tool is used by the different entities that make up our society as well as by external companies that participate in the recruitment process.

Scope of the Privacy Policy

The Privacy Policy applies to all personal information provided by you in your application, including any additional information you would like to provide us, as well as all information from third parties such as your previous employers, your references, etc. We will treat this personal information for the sole purpose of initiating the hiring process.

How the application system works

Applicants can apply for a job within our company all over the world via an online application system called Nicoka ATS. Candidates can apply for a specific vacancy, or simply register in the Candidate database.

Use of your personal data

Your personal data will be used by our company to evaluate your application, to verify your references and the information you have provided, and to contact you regarding vacancies. If you are hired, all this personal data will be transmitted to the human resources management system of our company where: well to that our customers as part of our sourcing activities.

Sharing your personal data

Only the different entities that make up our company as well as external companies that participate in the recruitment process will have access to your personal data. They will only be used to evaluate your application and will not be disclosed or sold to a third party.

Nicoka ATS is a trademark of Orinea, and your personal data is stored on our supplier's premises in Naitways, Paris, France.

Access to your personal data, correction and deletion

Once you have provided us with your personal information and resume, you can make the changes you feel are necessary by applying for another position or by registering with the Candidate Library. In this way, your data is automatically updated in our database.

If you wish to obtain a copy of your information or if no position has been offered to you and you wish to withdraw your application from the database for any reason, you can do so by going to the following page: my consent

If you have already applied to our company in another way, your decision not to register now will have no impact on previous applications.

Keeping your personal data

The personal data of all candidates applying to us will be kept in our database for two years after the last update made by the candidate. If no updates have been made during this period, your personal data will be deleted. It is your responsibility to update your personal data, to send us by email your requests for updates or to validate, if necessary, an update request that we have sent you.

Cookies (cookies)

We use cookies to improve the service we offer you. Cookies are small files of letters and numbers downloaded to your device when you access the site. The Internet browser software is part of your computer and it may be configured to accept cookies, but you can change this setting to deny them.

You can change your web browser settings to not accept sending cookies. If you choose not to accept cookies while visiting, you should be aware that some features and pages may not work as intended.

If you visit our websites to browse, read or download information, we collect and retain some of your "visitor information", such as the name of the domain and host from which you access the Internet, the Internet Protocol ( IP address) of the computer you are using, the date and time that you access our websites, and the Internet addresses of the websites from which you have directly connected to our websites. We use this information to measure traffic on our websites and to help make our websites more useful. We delete this information after a while. By visiting our websites, you agree that we collect this information.

Data protection

We aim to always keep your personal data in the safest and most secure way. In this perspective, our company deploys multiple technologies for securing personal data to avoid as far as possible any alteration


This Policy may be modified at any time. Our company reserves the right to modify this Policy at any time. The effective date of the Policy is mentioned at the top of the page. Please refer to it periodically and specifically whenever you provide us with personally identifiable information.

Contact Us

Quebec Government is the company responsible for processing your personal data. Feel free to write to us if you would like more information about Nicoka ATS or about our Privacy Policy, or if you would like to receive a copy of your personal data or have your data deleted from the database. For strictly legal reasons, the contacts listed in this Policy will not answer any questions regarding your application. We ask you to send only the data related to the protection and security of your application to the address below:

If you have any questions regarding the use of your personal information, do not hesitate to contact us. We will try to answer you as soon as possible.